Event Manager

Job title: Event Manager 

Based at: Newmarket Racecourses with travel to other racecourses.

Contract type: Permanent 

Hours: 40 hours per week – 5 from 7   

About the role

We have a fantastic opportunity for an Event Manager to join our established Newmarket Operations team in the planning, organisation, and delivery of allocated racedays festivals, exhibitions and other venue activities. 

About The Jockey Club 

The Jockey Club stages thrilling sporting occasions and live events nationwide including The Grand National, The Cheltenham Festival & The Derby. Owning & operating 15 courses, millions of people every year enjoy the special experiences we offer through racing, music, food, and entertainment on racedays and beyond.

As the largest commercial group in British racing, we are guided by our mission to act for the long term good of the sport. Every penny we make goes back into racing to promote excellence within Britain’s second biggest spectator sport. Our people are what makes this possible 

At The Jockey Club people are at the heart of what we do and drive our success. We are inclusive and actively seek to attract people with unique backgrounds and perspectives. Diverse, collaborative teams are pivotal to our success and support the potential and growth of all our people.

The Event Manager will

• Develop raceday event, exhibition and other specific operational plans, schedules and checklists and coordinate requirements including site layouts, equipment, staffing and logistics. 
• Liaise with raceday event, exhibition or other event organisers, internal departments, suppliers and contractors.
• Attend planning meetings and site visits and maintain accurate records of decisions and actions. 
• Help deliver event security and stewarding schedules, ensuring high standards of venue presentation and comprehensive security arrangements.
• Manage allocated budget lines, create purchase orders and raise final invoices, verifying the figures.
• Prepare and maintain event and contractor documentation. 
• Coordinate the preparation and review of event risk assessments identify outstanding actions and escalate issues that could affect readiness or safe delivery.
• Undertake raceday event, exhibition or other event routine site inspections and operational readiness checks. 
• Liaise with Exhibition or other event organisers regarding their requirements, providing technical and logistical information about the venue and advice on layout plans and event booking prior and during the event/function. 
• Be responsible for the scheduling of the casual labour team (race workers, cleaners, porters) to ensure the site is prepared for each raceday, exhibition or other event and ensure optimal customer experience on event days. 
• Assist with the management of onsite partners, concessions, contractors and produce detailed proposals for events. 
• Undertake post event activities including the coordination of event breakdown and site reinstatement, recording of feedback, debriefs and operational records.  
• Play an active role in all Health & Safety requirements, including communication of issues with colleagues, customers, and general management of safety management systems

About you

• Experience in event coordination, operations or venue management. 
• Confident communicator with problem solving abilities and comfortable interacting with a varied range of stakeholders. 
• Understanding of risk assessments, contractor management and safe event delivery.
• Technically savvy comfortable using Microsoft Office suite. 
• Highly organised with an outstanding attention to detail 
• Hold or working towards IOSH Managing Safely Qualification.
• Hold a full UK Driving License.
• Requirements to work evenings and weekends to support racing and events. 

What we offer in return 

• All colleagues can go along to any of our race day or music events free of charge – along with 3 friends or family with our TeamPass Ticket scheme.
• An award-winning pension scheme provider with a generous employer contribution
• A healthcare cash back plan enabling you to claim money back on health & wellbeing services. 
• 25 days annual leave 
• Access to a suite of Learning & Development training resources from renowned providers
• A whole host of other benefits including free eyecare vouchers, a ride to work cycle scheme & discounts across varying retailers & services. 

If you think you have everything we’re looking for and more, then we’d love to hear from you. Don’t hang around, our closing date for this vacancy is 20^th November but we reserve the right to bring this forward if we have many applications. 

This role may be subject to a criminal record check, standard or enhanced DBS check or BHA Suitability Check. By applying you confirm that you are happy for these checks to be carried out.